Privacy
We care about you and your privacy and We are transparent in the way We process your personal data.
When it comes to your personal data you are in control. We want to make sure that you understand why We ask you for some personal data, what We do with it, and the rights and choices you have over how We use your personal data.
What does this privacy notice cover? This Privacy Notice explains how We process your personal data, in order to permit access to and the use of jobs.mysubwaycareer.eu (“the Site”). If after you have read this Privacy Policy you have any further questions about the Site, or your personal data, please contact Our Support Desk at Support@ipcemea.org
Contents
1. The Data Controller
2. Our legal basis for collecting and processing your personal data
3. The personal data We collect
4. Information collected automatically
5. How We use your personal data
6. Disclosing your personal data to other companies or organisations
7. Your rights and choices
8. Storage and accuracy of personal data
9. Retention and deletion of personal data
10. What to do if you have a concern or complaint about Our use of your personal data
11. Online
12. Changes to the Privacy Policy
13. Contact Us
1. The Data Controller
The Site is operated and managed by European Independent Purchasing Company Limited (“IPC EMEA”) whose members each operate a Subway® franchise business. In this Privacy Policy “IPC EMEA” will be referred to as “We” “Us”, or “Our”).
The ‘controller’ of your personal data whilst using the Site is IPC EMEA. A ‘controller’ is a company that decides why and how your personal data is to be processed. Please visit the following website https://www.ipcemea.org/ for further information on IPC EMEA.
Subway® stores are operated as franchises, therefore if you are applying for a role at a restaurant operated by a franchisee, your data will also be shared with and used by that franchisee for the recruitment process and that franchisee will be the data controller. As Subway® franchisees are independent operators, and independent data controllers, they autonomously decide how your personal data is to be processed and are solely responsible for compliance with the applicable data privacy laws in that regard.
If after you have read this Privacy Notice you have any further questions about the Site, or your personal data, please contact Our Support Desk at Support@ipcemea.org
2. Our legal basis for collecting and processing your personal data
Data protection requires that all personal data be processed lawfully, fairly and transparently. There must be a lawful basis for processing before any organisation can process personal data. We use the following three scenarios as the legal bases allowing Us to legally process your personal data:
Consent: We collect, hold and process your personal data where you have given Us your prior, express consent to do so, e.g. by confirming your agreement during the registration process, to share applications with Subway® franchisees and to keep you up to date with new vacancies that may be suitable for you.
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We set out what We are going to do with your personal data in this Privacy Policy.
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We include a link to this Privacy Policy in the registration process on the Site.
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We ask you to read this Privacy Policy to ensure you are happy with the way that We will process your personal data.
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You have the choice to configure your communication preferences.
You remain in control of the personal data you share with Us and you can:
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Change your preferences via the ‘Settings’ option for Opt-in and communication settings at any time by choosing whether you want to give consent to your personal data being processed for specific types of communication and / or communication channels.
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Request to cancel your account at any time and your details and information will be deleted. If you decide to cancel your account, information that is held by a franchisee will not be automatically deleted by Us. For further support with this please contact Our Support Desk at Support@ipcemea.org
Legitimate Interest: We may use and process your personal data where there is a legitimate interest that outweighs any prejudice to your data protection rights.
Legal Obligation: We may use and process your personal data to comply with Our legal obligations, such as identifying you as an individual when you contact Us; verifying the accuracy of your personal data; complying with applicable legislation; and cooperating with the police or a local authority.
3. The personal data We collect
During the registration process we will collect personal data which may also include special categories of personal data in some circumstances. We will only use this data for purposes related to recruitment.
Personal Data we routinely collect:
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Name
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Address
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Contact Number(s)
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Email address
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Date of birth
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Gender
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Work history
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Education information
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Nationality
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On occasion, for example where you submit a covering letter, or upload a CV/Resume that contains a personal statement, we may also collect additional information about you, your background, and your motivations for seeking employment.
4. Information collected automatically
We collect data on visits and the visitors to the Site using ‘cookies’ (see Our Cookie Policy for more details).
5. How we use your personal data
We will only use the personal data that you provide for the following purposes:
a) to provide you with help and advice to assist in your job search,
b) in order to permit you to apply for vacancies,
c) to assist in managing the recruitment process,
d) to keep you updated with new vacancies that we consider suitable,
e) to provide you with information about general trends in the world of work,
f) to seek feedback on the Site and our services, and
g) to support our research into resourcing needs.
We may also collect aggregate information for statistical and analysis purposes, e.g. to understand how the Site is being used.
Where required by applicable law, we will obtain your consent for using your personal data.
6. Disclosing your personal data to other companies or organisations
The only third-parties with whom We will routinely share your personal data will be Subway® franchisees.
Where you elect to submit an application to a particular Subway®store, your personal data will be shared with the Subway® franchisee that operates that Subway® store.
There is also a function within the Site to enable Subway® franchisees to search and access CV’s of candidates, with a view to contacting them in relation to potential employment opportunities.
Your personal data will also be processed by our platform hosting and website development partner Tribepad Ltd who assist Us in running the Site.
On occasion if We suspect that the Site is being used for unlawful purposes, or should we receive a request for assistance from a law enforcement agency, we may share personal data with the relevant law enforcement agency.
We will not share or sell your personal data with other third parties for different purposes without your prior consent.
7. Your Rights and Choices
Under the General Data Protection Regulation (GDPR) you have a number of rights in relation to your Personal Data. A summary of these rights is as follows:
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The right to insist that companies who hold your personal data are fair and transparent about how and the manner in which they process and use your personal data.
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The right to access your personal data.
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The right to insist that companies correct any mistakes in the personal data they hold about you.
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The right to erase or delete your personal data in certain situations.
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The right to receive a copy of your personal data held by a company, in certain situations.
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The right to opt-out of direct marketing.
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The right to object to automated decision-making processes which significantly affect or disadvantage you, in certain circumstances.
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The right to object to continued processing of your personal data, in certain circumstances.
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The right to restrict the way that companies process your personal data, in certain circumstances.
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The right to data portability.
In circumstances where your data has been shared with a Subway® franchisee, as an independent data controller, should you wish to exercise these rights then you should contact the franchisee. For information about which franchisee has accessed your personal data please contact Our Support Desk: Support@ipcemea.org
For further information about your personal data rights you can find the contact details for your local Supervisory Authority here: https://edpb.europa.eu/about-edpb/board/members_en
8. Storage and Accuracy of Personal Data
Where we Store your Personal Data
The personal data that We collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”) as long as it is in a country which has been assessed by the European Commission as having an adequate level of protection for personal data. Alternatively, we will ensure that any transfer of your personal data outside of the EEA is in accordance with GDPR and such other data protection legislation as is applicable.
We may store and process your personal data through third parties that We use to operate the service that We provide. We take all reasonable steps to ensure that your personal data is accurate, up-to-date, complete, relevant, and not misleading. You may re-visit the Site at any time in order to update your personal data.
9. Retention and Deletion of Personal Data
We will retain your personal data for as long as necessary to fulfil the purpose(s) for which it was collected and to comply with applicable laws and your consent. Thereafter we will only retain personal data for as long as we are required to either due to the nature of the processing, or in order to enable Us to comply with a legal or regulatory obligation to which We are bound.
10. What to do if you have a concern or complaint about our use of your personal data
We strive to act in accordance with all relevant data protection legislation at all times.
If you have a concern or complaint about Our collection or processing of your personal data, then please contact the Support Desk at Support@ipcemea.org so that We can put it right.
If you have a concern or complaint about how a Subway® franchisee has used your personal data, in the first instance we would ask that you make contact with the franchisee directly, and if unsatisfied at that point notify Us by contacting the Support Desk at Support@ipcemea.org so that we can attempt to resolve the matter.
You have the right to make a complaint to the data protection regulator in your country, you can find the contact details for your local Supervisory Authority here: https://edpb.europa.eu/about-edpb/board/members_en. You may also contact the Information Commissioner’s Office (ICO) (www.ico.org.uk) in the United Kingdom, who We have designated as Lead Supervisory Authority.
11. Online
The Site uses tools to make the service easier for you to use: to know more about how We use cookies, you can view Our Cookies Policy here.
Cookies
“Cookies” are small text files stored by the browser (e.g. Chrome or Safari) on your computer or mobile phone which can be used to provide you with tailored information. In accordance with data protection laws and regulations, we may only use cookies if you have provided us with your consent for us to do so, with the exception of ‘Strictly Necessary’ cookies, which we use to make the Site work. For this reason, when you first connect to the Site, a banner appears to inform you of our use of cookies and you can choose to accept the use of certain cookies by clicking on the button “Cookie settings” and switching on each type of cookie separately.
Where your consent is provided, cookies may be used to better personalise the content that you and other users will see. We do not match cookie data to any personal identification information.
For more information about cookies please click on the following link: www.allaboutcookies.org’.
Disabling Cookies
With the exception of strictly necessary cookies, which are set to always ON, We give you the ability to refuse cookies by turning on the cookie settings through a dedicated screen. If you do not wish to consent to Our use of cookies you can decline cookies and/or refuse access to previously stored information by using your web browser.
The facilities within your web browser to allow you to do this will vary from browser to browser but they may be found in the “Privacy” or “Cookies” section of the “Properties” menu of your browser. If you require assistance in disabling cookies you should refer to the “help” menu within your browser. Please note however, if cookies are disabled, you may not be able to use all of the interactive features of Our Site and it may limit the service We are able to provide to you via the Site.
Referrers
A “referrer” is the information passed along by a web browser that references the Web URL you linked from, and it is automatically gathered by Our web server. This information is used by Us to identify broad demographic trends that may be used to provide information tailored to your interests.
IP address data
IP addresses are automatically gathered by Our web server. Your IP address is a number that is used by computers on the network to identify your computer so that data (such as the web pages you request) can be sent to you. You will not be personally identified from this information. Your IP address may also be used to assist in the detection of fraud and We may pass this information to the police. Environment variables We gather include time, type of web browser being used, the operating system/platform, and CPU speed. This information is used by Us in identifying broad demographic trends and may be used to provide information tailored to your interests.
12. Changes to the Privacy Notice
We reserve the right to amend this Privacy Notice at any time. In the event that We make any material changes to the Privacy Notice we will notify you of this.
13. Contact Us
All comments, queries and requests relating to Our use of your personal data are welcomed and should be addressed to the Support Desk, by sending Us an email to the following email address: Support@ipcemea.org You can also email to our Data Protection Officer at gdpr.enquiries@ipceurope.org.